CODE OF CONDUCT & PRIVACY POLICY

Code of Conduct

To ensure everyone has the best possible experience, preserving a respectful environment that encourages civil and fruitful dialogue when you are engaging with us, we have established some basic guidelines for participation.
 

Specifically, for all subscribers of Ascension Circle, we reserve the right to suspend or terminate your subscription to Ascension Circle for violating these rules.

The Rules

  • Be kind and respectful.  Focus on the content of posts and not on the people making them.
     

  • No violence.  Never threaten to or act violently towards others.  Don’t insult, bully, disparage, shame or mock others and stay vigilant for signs that others are being harassed or bullied.
     

  • Do not post any defamatory, abusive, profane, threatening, offensive, or illegal materials.  
     

  • No hate speech and bullying.  Do not promote violence, or incite hatred, against individuals or groups based on race or ethnic origin, religion, disability, gender, age, nationality, or sexual orientation.
     

  • Respect the purpose of the community. Use the platform to share successes, challenges, constructive feedback, and post relevant to what Ascension Associates does.
     

  • Use caution.  Information posted on the discussion groups and in the libraries is available for all subscribers, and comments may be subject to legal proceedings.
     

  • Respect intellectual property. Post content that you have personally created, or already exists in the public domain or have permission to use and have properly attributed to the content creator. Do not post any information or other material protected by copyright without the permission of the copyright owner.

Privacy Policy 

We recognise our responsibilities in relation to the collection, holding, processing, use and/or transfer of personal data.  We respect privacy and we are committed to complying with all applicable personal data privacy laws and regulations.  We set out our policies and practice in relation to the handling of personal data in this statement.
 

We regularly review this Privacy Policy and may from time to time revise it or add specific instructions, policies, and terms.  Continued use by you of our website or our services, or your continued relationship with us shall be deemed to be your acceptance of and consent to this Privacy Policy, as amended from time to time.

When do we collect your personal data? 

We collect your personal data when

  • You want to be a candidate for an assignment we are working on.

  • ​You want to be a coachee.​

  • You want to subscribe to Ascension Circle.

  • You want to be registered for our workshops.

What personal data do we collect and why?

Personal data will be collected only for lawful and legitimate business purposes.

  • Subscription Records which include records containing the personal information of the subscribers of our subscription-based products or services. Such data are processed for the purposes of: (i) provision of subscription services; (ii) billing and payment (if applicable); and (iii) conducting statistic reports for our internal customer base analysis.
     

  • Personnel Records (applicable only when you engage with our recruitment services) which include personal information of job applicants. Such data is collected for purposes of: (i) provision of our headhunting  and recruitment services, and (ii) human resources management and employment related activities such as employment benefits, termination, performance appraisal and discipline.
     

  • Workshop Attendee Records which include the personal information provided by the attendees of our workshops and other events.
     

  • Records collected on/from our websites which include but not limited to the email addresses, location data and other online identifiers such as IP addresses of such data subjects who visit our websites and platforms.

How do we collect your personal data?

We may collect personal data about you from the following sources:

  • From you directly or through job advertising database or applications through job advertising platforms

  • Publicly available sources 

  • LinkedIn or other social networking sites

  • Corporate websites

  • References – by word of mouth

How do we use your personal data?

  • Any personal information you provide to us will not be released, sold, or rented to any entities or individuals outside of our organisation.  We will hold, use and disclose your personal information, for our legitimate business purposes including: to provide our services to you.
     

  • to maintain our business relationship, where you are a user of our website, a subscriber, a client or candidate.
     

  • to match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs.
     

  • to retain your details and notify you about future job opportunities other than the specific role for which you have contacted us.
     

  • to answer your enquiries.
     

  • to direct-market products and services, advise you of news and industry updates, events, promotions and competitions, reports and other information. Before we do so, you will be given an option to opt-out of such communications and an option to unsubscribe will also be provided with each communication.
     

  • to fulfil contractual obligations with our clients.
     

  • to release personal information to regulatory or law enforcement agencies if we are required or permitted to do so.
     

We may process, in accordance with local regulations, certain sensitive personal data where you include it in information you send to us e.g. if you include information about your health, religion or ethnic origin in the CV you send to us.  In certain circumstances, we may also be required to conduct a criminal records check against your details.  We have processes in place to limit our use and disclosure of such sensitive data other than where permitted by law.

How do we store your personal data?

We will take all practicable steps to ensure the security of the personal data and to avoid unauthorised or accidental access.  Your personal data will be stored in our database, which is a cloud-based CRM platform provided by a third-party.  We reserve the right to use different CRM platforms as we see fit.  Rest assure that your information is secure as these CRM platforms have their own security measures.  Your personal data will only be accessible by authorised personnel of Ascension Associates Limited. 

The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these.  

We conduct regular data-cleansing and updating exercises with our candidates to ensure that (a) the data that we hold is accurate and (b) we are not holding data for too long.

Your rights

​By law you have certain rights available to you regarding your personal data. You can check with your own country regulator.

These include:

  • The right to be informed – you have the right to know how we use your data and your rights in relation to the use of your data. That is why we’ve provided this policy.
     

  • The right to rectify – you have the right to have your information corrected if it is inaccurate or incomplete.
     

  • The right to erase – this enables you to request the deletion or removal of your information where there is no compelling reason for us to continue using it. There are exceptions to the right to erasure.
     

  • The right to object to processing – you have the right to object to certain types of processing, including processing for direct marketing, including for the purposes of potential opportunities.
     

  • The right to withdraw consent – if you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw your consent with us for marketing purposes.

How we use cookies

If you access our information or services through our website, you should be aware
that cookies are used. Cookies are data files stored on your browser. Our website
automatically installs and uses cookies on your browser when you access it.


Two general types of cookies are used on our website:


Session Cookies: temporary cookies are only used during a visit to our website until
the time you leave our website. Session cookies are used to compile anonymous
statistics about the use of our website.


Persistent Cookies: cookies remain in your browser for a longer period of time for the
purpose of compiling anonymous statistics about the use of our website and/or
tracking and recording your preferences.  


To find out more about cookies,  please visit  www.allaboutcookies.org.
You may refuse to accept cookies by modifying the settings feature of your browser
or internet security software.

Remember the Risks whenever you use the Internet

While we do our best to protect your personal information, we cannot guarantee the security of any information that you transmit to us and you are solely responsible for maintaining the secrecy of any passwords or other account information. In addition other internet sites or services that may be accessible through our website have separate data and privacy practices independent of us, and therefore we disclaim any responsibility or liability for their policies or actions. Please contact those vendors and others directly if you have any questions about their privacy policies. 

Access to your information:

You may request information about the personal data we hold. Subject access requests should be sent to info@ascension-associates.com. Handling of these requests will be free of charge but we may charge a reasonable fee if we receive repeated or excessive requests or further copies of the same information. We will respond within 30 days of submitting the request.

If you have any questions how we handle your data just give us a shout. We are more than happy to walk you through.